Who this is for
Event and wedding planners coordinating many vendors who need each verbal quote, deposit, and deadline captured before the next call overwrites it.
The moment this saves you
The florist quoted thirty two hundred for the package, fifty percent deposit to hold the date, final numbers three weeks out, and after five more vendor calls today I will not remember which terms belonged to whom.
See it work
Messy spoken thought in. A clean, structured artifact out.
Talked to the florist, she's available October twelfth, quoted thirty two hundred for the package we discussed, that includes the arch and twelve centerpieces, deposit is fifty percent to hold the date, she needs final numbers three weeks out, she can do the greenery look.
Vendor note: florist
- Service: florals (arch + 12 centerpieces)
- Availability: October 12 (confirmed open)
- Quote: $3,200 for the discussed package
- Included: ceremony arch, 12 centerpieces
- Deposit / terms: 50% to hold the date
- Deadlines: final numbers due 3 weeks out
- Fit notes: can do the greenery look
- Follow-up: send deposit to hold the date
The workflow
Record a voice note
Hit the hotkey and talk, no formatting, no typing.
Tag it with this context
Contextli shapes your words into the structured output above.
Find it later
Everything's searchable and organised by context.
Pull it into Claude or ChatGPT
Bring your contexts straight into your AI tools with the Contextli MCP.
Your raw recording and transcription stay on your device, so you can always go back to the original.
The prompt behind this context
I'm going to recap a call with a vendor. Turn it into a vendor note. Output a bold header with the vendor or service, then bullets for: Service, Availability, Quote, Included (what's in the price), Deposit and terms, Deadlines, Fit notes, and Follow-up. Keep every price, date, and deposit figure exactly as I say it, use only what I actually said, never invent a number, a date, or a term I did not mention. If I cover more than one vendor, output one note per vendor. Output only the note, no preamble.
Make it your own. This is a starting point. Once it's in Contextli, tweak the instructions so the output comes out exactly how you like it.
Use this context
One click copies it and shows you exactly how to drop it into Contextli.
Next, open Contextli, go to the Contexts page, click Import, choose From JSON, paste, then Import Context. It is ready to use.
Make it your own. This is a starting point. Once it's in Contextli, tweak the instructions so the output comes out exactly how you like it.
Your raw recording and transcription stay on your device, so you can always go back to the original.
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Vendor Evaluation Note
You trial five tools to solve one problem and by decision time they've blurred into a fog of demos. Right after each trial, say your read, what it nailed, what it lacked, the price. You get a comparable evaluation, so you choose on evidence instead of whichever demo you saw last.
Client Meeting Notes
A week later the client says 'I thought you were handling that' and you've got nothing in writing. Recap the meeting the moment you walk out, and get a clean record of what was decided, who owns what, and what's still open.
Questions people ask
Questions event planners ask about Vendor Call Note
What is the best way to take meeting notes without missing anything?
The most effective approach is a two-step method: be fully present during the meeting, then speak a structured voice summary immediately afterward while the conversation is fresh. The Vendor Call Note context converts your spoken debrief into a meeting note with attendees, decisions, and next steps. You get clean notes in under two minutes without having typed or recorded the live meeting.
How do I take meeting notes by voice without a recording bot?
After the meeting ends, open Contextli and select the Vendor Call Note context. Speak a 60 to 90 second summary covering what was discussed, any decisions, and the agreed next steps. The context formats your words into a clean meeting note ready to share. No bot joins the call, nothing is recorded without consent, and no third-party service sees the conversation.
What should meeting notes include?
Good notes cover the date and attendees, a brief context statement, the key points discussed, any decisions made, and the action items with owners and due dates. The Vendor Call Note context structures your spoken summary into exactly these sections, so you produce consistent notes every time without remembering the format.
How do I share meeting notes quickly after a call?
Dictate your summary into Contextli using the Vendor Call Note context immediately after the call. The structured output is plain text you can paste into Slack, Notion, or email in one step. Most people go from "call ended" to "notes shared" in under three minutes.
How do I add this context to Contextli?
Copy the context on this page, then open Contextli and go to the Contexts page. Click Import, choose From JSON, paste it into the Import from Clipboard window, and click Import Context. It is ready to use in under 30 seconds. If you do not have Contextli yet, you can download it for free first.
Is my voice recording private? Does Contextli send it anywhere?
Your voice recording and the transcription are stored on your device only. Contextli processes your audio locally and does not send your recordings or transcription text to any server. The structured output it produces is text you control, and you decide where it goes.
Can I change what the output looks like?
Yes. Every context in Contextli is a starting point you can edit. Open the context in the app, change the instructions to adjust the structure, tone, or fields, and save. The next time you use it, the output reflects your changes. You are not locked into the default format.
Do I need to install an app to use this context?
Yes. Contextli is a free app. Download it, then copy this context and paste it into the Import from Clipboard window on the Contexts page. The whole process takes about 30 seconds.