Who this is for
Property managers turning over units who need the condition, the deposit deductions, and the rent-ready punch list captured as they walk.
The moment this saves you
I am walking 2A after the tenants moved out, the bedroom carpet is stained, there are nail holes everywhere, the fridge drawer is cracked, and reconstructing all of that room by room from memory at my desk is a nightmare.
See it work
Messy spoken thought in. A clean, structured artifact out.
Walking two A after the Johnsons moved out, carpet in the bedroom is stained needs replacing, walls need paint there's nail holes everywhere, the stove works, fridge has a cracked drawer, bathroom's fine, deduct from deposit for the carpet and a couple holes, needs a deep clean before showing.
Turnover report: Unit 2A (post-Johnson)
Condition by area
- Bedroom: carpet stained, needs replacing
- Walls: nail holes throughout, need paint
- Kitchen: stove works; fridge has a cracked drawer
- Bathroom: fine
Deposit deductions
- Carpet replacement
- Nail-hole repair (a few)
Rent-ready punch list
- Replace bedroom carpet
- Patch + paint walls
- Repair / replace fridge drawer
- Deep clean before showing
The workflow
Record a voice note
Hit the hotkey and talk, no formatting, no typing.
Tag it with this context
Contextli shapes your words into the structured output above.
Find it later
Everything's searchable and organised by context.
Pull it into Claude or ChatGPT
Bring your contexts straight into your AI tools with the Contextli MCP.
Your raw recording and transcription stay on your device, so you can always go back to the original.
The prompt behind this context
I'm going to walk a vacated rental unit and describe its condition. Turn it into a turnover report. Output a bold header with the unit, then a Condition by area section (a bullet per room or area with the state I describe), a Deposit deductions section (only the items I say to deduct), and a Rent-ready punch list (the work to make it showable). Keep the unit and the specifics exactly, use only what I actually observed, never invent damage, a deduction, or a task I did not mention. Output only the report, no preamble.
Make it your own. This is a starting point. Once it's in Contextli, tweak the instructions so the output comes out exactly how you like it.
Use this context
One click copies it and shows you exactly how to drop it into Contextli.
Next, open Contextli, go to the Contexts page, click Import, choose From JSON, paste, then Import Context. It is ready to use.
Make it your own. This is a starting point. Once it's in Contextli, tweak the instructions so the output comes out exactly how you like it.
Your raw recording and transcription stay on your device, so you can always go back to the original.
Related contexts
Maintenance Request Note
Requests come in by phone all day across units, and the access window plus the urgency are exactly what you mess up. Speak the unit, the issue, and when the tenant is home, and get a clean ticket ready to assign.
Site Inspection Note
Walking an inspection with a clipboard means stopping at every finding and losing your flow. Just speak each issue as you spot it, location, severity, what's needed. You get a report-ready note, so the writeup is done by the time you're back in the truck.
Home Maintenance Log
You spot the leaky faucet or notice the filter's due and tell yourself you'll deal with it, then don't. Say what needs doing and when you last did it. You build a running home log, so the gutter clean and the boiler service stop sneaking up as expensive surprises.
Questions people ask
Questions property managers ask about Unit Turnover Note
What is the best way for a property manager to capture field notes on-site without a clipboard?
Speak your observations into Contextli immediately after the walkthrough or site visit, while the details are sharp. The Unit Turnover Note context structures your spoken description of the site into a field note with the key fields. You have a structured record before you get back to your vehicle.
How do I take field notes hands-free while walking a site?
Add the Unit Turnover Note context to Contextli, then speak your observations as you walk. Because you are speaking rather than typing, your hands are free and you can look at what you are describing. The context formats your words into a field note when you finish.
What should a field note include to be useful later?
It should include the date, the site address or identifier, the specific observations made with location references, any issues found and their severity, and the recommended next steps. The Unit Turnover Note context captures all of these from your spoken walkthrough.
How do I share field notes with a client or team quickly after a site visit?
After dictating your observations using the Unit Turnover Note context, copy the structured field note and paste it into an email, a client portal, or a project tool. The output is plain text that reads cleanly without any special formatting.
How do I add this context to Contextli?
Copy the context on this page, then open Contextli and go to the Contexts page. Click Import, choose From JSON, paste it into the Import from Clipboard window, and click Import Context. It is ready to use in under 30 seconds. If you do not have Contextli yet, you can download it for free first.
Is my voice recording private? Does Contextli send it anywhere?
Your voice recording and the transcription are stored on your device only. Contextli processes your audio locally and does not send your recordings or transcription text to any server. The structured output it produces is text you control, and you decide where it goes.
Can I change what the output looks like?
Yes. Every context in Contextli is a starting point you can edit. Open the context in the app, change the instructions to adjust the structure, tone, or fields, and save. The next time you use it, the output reflects your changes. You are not locked into the default format.
Do I need to install an app to use this context?
Yes. Contextli is a free app. Download it, then copy this context and paste it into the Import from Clipboard window on the Contexts page. The whole process takes about 30 seconds.