Who this is for
Property managers and landlords fielding maintenance calls across many units who need each request logged with the access and urgency right.
The moment this saves you
Unit 4B calls about a leak under the sink, she's only home after five, it's not an emergency but the cabinet is getting damaged, and across a day of calls I will mix up which unit said what.
See it work
Messy spoken thought in. A clean, structured artifact out.
Unit four B called, the kitchen faucet is leaking under the sink, water pooling in the cabinet, she's home weekdays after five, it's not an emergency but the cabinet's getting damaged, send Mike, also she mentioned the hallway light's been flickering.
Maintenance ticket: Unit 4B
- Issue: kitchen faucet leaking under the sink; water pooling in the cabinet
- Urgency: not an emergency, but cabinet damage is ongoing
- Access: weekdays after 5 PM (tenant home)
- Assigned to: Mike
- Secondary item: hallway light flickering
The workflow
Record a voice note
Hit the hotkey and talk, no formatting, no typing.
Tag it with this context
Contextli shapes your words into the structured output above.
Find it later
Everything's searchable and organised by context.
Pull it into Claude or ChatGPT
Bring your contexts straight into your AI tools with the Contextli MCP.
Your raw recording and transcription stay on your device, so you can always go back to the original.
The prompt behind this context
I'm going to log a tenant's maintenance request. Turn it into a clean ticket. Output a bold header with the unit, then bullets for: Issue (and where it is), Urgency, Access (when the tenant is available), Assigned to (if I name someone), and any Secondary items. Keep the unit and access details exactly as I say them, use only what I actually said, never invent a unit, an urgency level, or a contractor I did not mention. If I cover more than one unit, output one ticket per unit. Output only the ticket, no preamble.
Make it your own. This is a starting point. Once it's in Contextli, tweak the instructions so the output comes out exactly how you like it.
Use this context
One click copies it and shows you exactly how to drop it into Contextli.
Next, open Contextli, go to the Contexts page, click Import, choose From JSON, paste, then Import Context. It is ready to use.
Make it your own. This is a starting point. Once it's in Contextli, tweak the instructions so the output comes out exactly how you like it.
Your raw recording and transcription stay on your device, so you can always go back to the original.
Related contexts
Home Maintenance Log
You spot the leaky faucet or notice the filter's due and tell yourself you'll deal with it, then don't. Say what needs doing and when you last did it. You build a running home log, so the gutter clean and the boiler service stop sneaking up as expensive surprises.
Tenant Issue Log
Non-renewal and eviction need a documented pattern, and you cannot build that from memory months later. Log each interaction, late rent, complaint, or warning, the moment it happens, with what was said and the action taken.
Unit Turnover Note
Turnover condition is your deposit-dispute paper trail, and the room-by-room detail is tedious to type later. Walk the empty unit and speak what you see, and get a report with the deductions and a punch list to make it rent-ready.
Questions people ask
Questions property managers ask about Maintenance Request Note
What is the best way for a property manager to capture field notes on-site without a clipboard?
Speak your observations into Contextli immediately after the walkthrough or site visit, while the details are sharp. The Maintenance Request Note context structures your spoken description of the site into a field note with the key fields. You have a structured record before you get back to your vehicle.
How do I take field notes hands-free while walking a site?
Add the Maintenance Request Note context to Contextli, then speak your observations as you walk. Because you are speaking rather than typing, your hands are free and you can look at what you are describing. The context formats your words into a field note when you finish.
What should a field note include to be useful later?
It should include the date, the site address or identifier, the specific observations made with location references, any issues found and their severity, and the recommended next steps. The Maintenance Request Note context captures all of these from your spoken walkthrough.
How do I share field notes with a client or team quickly after a site visit?
After dictating your observations using the Maintenance Request Note context, copy the structured field note and paste it into an email, a client portal, or a project tool. The output is plain text that reads cleanly without any special formatting.
How do I add this context to Contextli?
Copy the context on this page, then open Contextli and go to the Contexts page. Click Import, choose From JSON, paste it into the Import from Clipboard window, and click Import Context. It is ready to use in under 30 seconds. If you do not have Contextli yet, you can download it for free first.
Is my voice recording private? Does Contextli send it anywhere?
Your voice recording and the transcription are stored on your device only. Contextli processes your audio locally and does not send your recordings or transcription text to any server. The structured output it produces is text you control, and you decide where it goes.
Can I change what the output looks like?
Yes. Every context in Contextli is a starting point you can edit. Open the context in the app, change the instructions to adjust the structure, tone, or fields, and save. The next time you use it, the output reflects your changes. You are not locked into the default format.
Do I need to install an app to use this context?
Yes. Contextli is a free app. Download it, then copy this context and paste it into the Import from Clipboard window on the Contexts page. The whole process takes about 30 seconds.